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1. Decide to whom you want to appeal. Who would benefit from your product or service? Who is your likely customer.
2. Decide what you want to say to this potential client or customer. Write out a message, giving the features of your product or service. Then spell out the benefits of those features. Often, in your final message, you might only express the benefits, and omit the features, unless you need to list them for completeness of description (available in black or burgandy) or to substantiate why you can claim a benefit (4-wheel brakes add to your safety).
3. Write a headline which summarizes the benefits, and subheads as needed. Decide what is needed to illustrate or draw attention to your message: a photo, diagram, artwork, clip art, or graphic.
4. Figure how large your printed piece needs to be to fit your message without crowding. If all of your message must print too close to the edge, your reader will think there is so much there they may decide to put off reading it. Better to print on a larger sheet with a lot of unprinted space (called white space) than to crowd your message on a smaller sheet.
5. Finally, decide how you want to use the finished piece and how it might look. If you need thousands of printed pieces, perhaps economy will dictate a smaller size, and you may need to delete some material. If you don’t have much to say and you are mailing your material, perhaps a postcard would be best. Maximum size for the postcard rate is 4-1/2 x 6 in. However, 4-1/4 x 5-1/2 is the more economical size for printing.